The Norton Foundation (‘We’) are committed to protecting and respecting your privacy.
We collect personal information of individuals who will be the beneficiary of the grant (‘you’ or ‘individual’) and of sponsors (‘sponsor’) who make applications on behalf of individuals. We also collect information from organisations (‘organisation’) who will be the beneficiary of the organisational and capital grants. This information is necessary for the Trustees to be in a position to decide whether or not to make grants.
This policy sets out the basis on which any personal data will be processed by us.
We are the data controller of personal data we hold about you and our nominated representative for data protection matters is our Correspondent.
Information you give us:
You, or your sponsor on your behalf and with your explicit consent, may give us information about you and any children you have either directly to us or through correspondence, by phone and email. The information provided will depend on the type of grant being sought.
The information required:
Grants to individuals– name, address, date of birth, financial information, personal circumstances of the individual. If a sponsor makes application on behalf of an individual, the sponsor is required to provide the name, address, telephone numbers, email address and job title of the individual at the sponsor making the application.
Some grants to individuals are made directly from funds provided by us to sponsors as discretionary block grants. In these cases, the sponsor is required to provide the name, address, telephone numbers, email address and job title of the individual at the sponsor who manages our discretionary fund.
Grants to organisations– name, address, email address, telephone numbers and job title of the individual at the organisation making the application. Financial information, of the organisation and circumstances giving rise to the application.
How we use the information
We process the personal data of applicants and their sponsors, and reasons for the application for the following purposes:
- Administering your grant application;
- Checking the validity of the application;
- Confirming the information supplied;
- Confirming eligibility for a grant;
- Maintaining records of the application and any awarded grants;
We process this information on the legal basis that it is necessary for pursuing our legitimate interests of awarding charitable grants to young people in need, in Birmingham, Solihull, Coventry and Warwickshire.
We also keep our records based on our legal obligation under the Charities Act 2011 and United Kingdom Generally Accepted Accounting Practice.
Disclosure of your information
We share your information with our Trustees for the purposes of processing your application.
We share your information with Brookfield Realisation Limited, trading as Richard Perkins & Company, which is a firm of Chartered Accountants, who are engaged to provide services to the Norton Foundation. Part of their work includes processing grant applications.
We only share your information with third parties in limited circumstances, for example if we are under a legal obligation or to protect our rights and property.
Where we store your information
Computer records are stored on computers maintained by our Correspondent. Paper records are also stored, in secure locations, by our Correspondent.
You have the right to access information held about you, by writing to us or emailing.
You have the right to ask us to correct any errors in your information, to ask us to erase your information, to object to the way we are processing your information, to ask us to restrict the way we are processing your information, or to obtain a copy of your information in a commonly electronic format.
We may use the mailing address or ‘phone number of sponsors and organisations to announce, from time to time, new grant opportunities. If you do not wish to receive this information, please let us know. The information about new grants will also be available on our website, New website address
Please phone us, email or write to us if you would like to exercise any of the rights, or if you have any related queries or complaints.
For more information on your rights, or if you wish to make a complaint to the Information Commissioner’s Office (the UK’s Data Protection regulator) you can contact them through their website https://ico.org.uk or call their helpline on 0303 123 1113.
Questions, comments and requests regarding this Privacy Statement are welcomed and should be addressed to The Correspondent, Richard Perkins & Company
Bwlch Y Gwynt Road